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Job Title: Commercial Assistant

Company: Mullen Property Services Ltd

Location: Shepperton

Salary: £25,000.00-£35,000.00 per year (Depending on Experience)

Hours: 8am-5pm or 9am-6pm hour (Monday to Friday)

About Mullen Property Services: Mullen Property Services Ltd is a well-established property maintenance company based in Shepperton, dedicated to providing high-quality property maintenance and repair services since our inception in 2016. We take pride in our commitment to excellence, professionalism, and customer satisfaction. As we continue to grow, we are seeking a dedicated Commercial Assistant to join our team and contribute to our success in commercial property maintenance.

Position Overview: As a Commercial Assistant at Mullen Property Services, you will play a crucial role in supporting our property maintenance operations. You will work closely with our commercial and scheduling teams to ensure the efficient and effective execution of assignments, as well as providing administrative support to ensure the smooth flow of day-to-day operations. The ideal candidate is organized, detail-oriented, and possesses strong communication skills.

Key Responsibilities:

Cost Estimation: Assist in preparing detailed cost estimates using a schedule of rates for materials, labour, equipment, and subcontractor services to be submitted as a quote.

Client Communication: Act as a point of contact for clients, addressing inquiries, scheduling services, and ensuring timely responses to client requests.

Documentation: Maintain organized and accurate records of quoted works, variations, invoices, and other relevant documentation.

Reporting: Prepare and update reports on works status, financials, and other relevant metrics as needed.

Supplier Relations: Assist in managing relationships with our suppliers, including obtaining quotes, tracking orders, and ensuring timely delivery of materials and equipment.

Cost Tracking: Assist in tracking job costs and expenses, helping to ensure works are delivered within budget.

Compliance: Ensure that all assigned works adhere to regulatory and safety standards, as well as company policies and procedures.

Qualifications:

* Previous experience in an administrative or assistant role, preferably in a property maintenance environment.

* Strong organizational and multitasking skills.

* Excellent communication skills, both written and verbal.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

* Attention to detail and accuracy in documentation.

* Ability to work independently and collaboratively as part of a team.

* Problem-solving skills and the ability to adapt to changing priorities.

* A positive attitude and a commitment to exceptional customer service.

Benefits:

* Competitive salary (Negotiable).

* Opportunities for professional development and growth.

* Collaborative and supportive work environment.

* Employee discounts on company services.

* Company-sponsored training and ongoing learning opportunities.

Interested? Click "Apply Now