Report this ad

Position Contract Support/Administrator

Salary £25k- £30k+package

Location Southampton

Role

As a Contract support/ administrator you will collaborate with colleagues & manage corporate client needs.

The contract support candidate will be accountable for the smooth administration of the site team aiding in the management of supply partners, ensuring process compliance and delivery of financial requirements in line with Client approved budget.

The contract Support roles Responsibilities broken into three categories.

Contract support QHSE Responsibilities.

* log quality hazards & ensure resulting actions are closed out.

* Record & update the Technical teams tools, equipment & test records (calibration/inspection records)

* Report all accidents, occupational illnesses & emergencies. Ensure the team knows how to follow process & will validate the subsequent actions were taken to close out the incidents including sharing any lessons learned.

* You will be undertaking monthly audits to ensure subcontractor files are statutorily compliant with QHSE requirements and reporting any challenges through to the Technical and Soft Services Managers

* Youll ensure all QHSE audit actions are tracked and closed before the deadline.

* Ensure all audit actions raised on any site are implemented for all appropriate sites in the portfolio.

Contract support Operations Responsibilities.

* Create & actively maintain constructive, professional relationships with clients, colleagues & suppliers.

* To do that youll be actively contributing to team huddles and logging your own facilities issues (including chasing down the remedial actions!)

* Monitor the operational teams work to ensure that it is functioning within required standards.

* You will monitor and remind the team of upcoming actions and deadlines.

* You will schedule work orders to the engineering team as & when works are submitted to the Si7.

* You will provide updates and reports around upcoming and overdue work orders as part of an operational report to the client.

* You support the preparation and delivery of monthly Contract and Business Unit Reviews

* You help your team to prepare the Site Monthly Operational Reports, providing the local narrative that identifies trends and potential opportunities for improvement initiatives, including on our KPIs & SLAs

Finance

* Helping the team to manage and process finances is a central aspect of this job. You will be managing the site teams production of purchase orders, billing applications, calculating margins, raising invoices, and submitting them to the Client.

* You will assist with the processing of supplier invoices.

* Manage the teams submission & consolidation of crucial management reports (such as P&L, WiP, Unbilled Revenue, Debt, OPO, PO & Invoice Pool)