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JOB DESCRIPTION

To provide the day-to-day administration support to the regional teams in support of the business plan.

Specific Responsibilities

* Ensure that HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented, and always adhered to.

* Learn and understand the company way of working ensuring that the processes are complied with and adopted into your daily disciplines.

* Provide a comprehensive administration service to all projects/offices/department as required.

* Create and maintain office systems including site files, health and safety files and associated documentation in line with company procedures.

* Create and format documents in Word, EasyBOP and Excel for presentation or reporting purposes as required.

* Manage the survey function on EasyBOP during the pre-works period, highlighting potential issues in good time.

* To produce weekly summary report on current project status for pre-works period, highlighting potential issues.

* To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.

* To liaise with clients to resolve problems/issues at earliest opportunity.

* Filing, scanning, and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Companys Document Management System.

* Compile and produce project specific Health and Safety Files and O & M manuals as required.

* Keep up to date, property notes on EasyBOP to ensure latest information is available to the project team.

* Assist in the production of site literature.

* Provide support as required to members of the Division.

* Maintain the Divisional Archiving system in accordance with company procedures.

* Ensure that the registering, issuing, scanning, and filing documents.

* General office duties.

* Undertake the archiving of completed documents as required.

* Any other duties as assigned.

QUALIFICATIONS

* Proficient IT skills particularly Microsoft Office, Excel, PowerPoint, and Outlook and keen to
extend knowledge on software packages further.

* Well organised with good time management skills.

* Strong written and oral communication skills

* Previous experience in a similar administration role